• Payroll Rounding and Giving
  - Learn more
  - How does it work?
  - Who can participate?
  
  Learn more:
  

  Payroll Giving is an effective way for your company to involve
  its employees in simple solutions, which will consequently
  improve staff participation and boost staff morale. Through
  Payroll Giving, the company merely acts as a conduit to
  facilitate the process for an employee to have a choice to
  support a worthy cause.

  An agreed amount from as little as R5.00 is deducted
  voluntarily from an employee's salary on a monthly basis,
  and paid directly into The Giving Organisation Trust Account.

  Payroll Giving is simple for employers to set up, and will
  contribute significantly to the company's social responsibility
  adherence. In addition, it is also an excellent way to affirm
  employees' charitable giving through reliable distribution
  channels.

  “Payroll Giving has the ability to revolutionise the way that
  charities operate in South Africa.

  A joint effort from companies will enable us to touch lives in
  every sphere of our country:
  
  To treat sick children, to alleviate poverty, make dreams come
  true and by making a difference in the life of an animal,
  nature or a sick person.”

  Mandisa Kalako-Williams
  President of The South African Red Cross Society
  Chairman of The Giving Organisation
  
  How does it work?
  

  To understand how Payroll Giving work –Take the Tour

  We also include the following FAQ to enable you to better
  understand this easy and convenient way if giving:

  How much should employees give?

  The minimum amount to be donated is R5.00 per month. An
  employee may however give any amount from R5.00
  upwards, depending on what he / she feels comfortable
  with.  The present average amount we receive is ± R30.00.

  Once the employer has deducted the donation from the
  employee's salary, it must be paid into The Giving Organisation
  Trust account for distribution, and cannot be refunded.

  For what period of time can an employee contribute?

  Once authorised, the employer will continue to process the
  deductions automatically until otherwise advised by the
  employee or until employment ceases. The employee may
  however cancel the donation by means of informing his / her
  “Charity Champion” or via our help line.

  Can anyone who works at the company join the scheme?

  Yes, any employee or pensioner can join, as long as their
  salary or pension is administered by either a payroll bureau
  or an in-house payroll department.

  What happens if the employee changes his / her job?

  Should employment cease, the deduction is terminated and
  the employee will need to sign up for Payroll Giving at
  his / her new employer.

  When will the charities receive the donations?

  For audit purposes, payment will take place in the following
  month after receiving payment.

  Can the company match the donations made by its employees?

  Yes. Although optional, this is an excellent way for your
  company to demonstrate its commitment towards the
  community and its relations with employees. The company
  can specify in what proportion it wishes to match.
  Example:
  The company decides to match every employee's contribution,
  rand for rand (100% match), or the company decides to give
  10 cents for every rand donated by an employee (10% match)

  What records will your company need to keep?

  The employer will need to keep the records listed below. 
  The Giving Organisation (if so required) can administer this
  process electronically.  

  • Copy of the contract between The Giving Organisation
    and the company.
  • Copy of the form/database completed by an employee
    authorising the employer to make deductions, as
    selected. This may however be done by The Giving
    Organisation, on your behalf, if so selected.
  • Record of deductions made from each employee's pay
    slips, done by the HR department

  The good news is that your current payroll system already
  records details of all deductions. It is merely another
  deduction code and the necessary reporting systems already
  exist for most Payroll systems.

  What other accreditation is given to companies?

  In recognition for companies' commitment towards Payroll
  Giving, the South African Payroll Association will present an
  annual prize for superior performance. Companies are graded,
  depending on the level of employee participation / increase in
  participation etc.

  In addition, organisations are rewarded for implementing
  Payroll Giving at their company by receiving a certificate
  and logo for use on company literature demonstrating their
  commitment to good causes internally and publicly, as well
  as Bronze, Silver and Gold Awards. Awards are allocated
  depending on the percentage staff and employer support.

  How can marketing be done?

  All communication will take place via the company through
  the “Charity Champion”. Our in-house communication
  system and e-mails are also discussed and authorised by
  the company before any communication takes place.

  Popular approaches of marketing Payroll Giving include:

  • The Giving Organisation will gladly do company
    presentations at meetings, events and functions
    
  • Intra- or Internet messages, internal publications and
    newsletters
    
  • Indicate launch on company calendar
    
  • Messages on pay slips / Attachments to pay slips
    
  • New employees can indicate participation upon
    acceptance of their employment contract
    
  • Other creative promotional items can include tray-liners
    for the canteen, screen-savers, coasters etc
    
  • Inform the company and its employees of the “Win a
    date with…” Prize.

  The South African Payroll Association together with The Giving
  Organisation will provide the necessary assistance to facilitate
  the implementation of Payroll Giving.

  What else can the company do to ensure optimal
  participation in the Payroll Giving campaign?

  • Obtain total commitment and participation from Top
    Management and allow staff to follow voluntarily.
    
  • Officially launch the campaign within company to build
    enthusiasm and maximise the impact of the initiative.
    
  • Promote Payroll Giving effectively and involve all
    departments, business units and divisions.
    
  • Identify an internal “Charity Champion” - an
    enthusiastic employee who can act as your in-house
    liaison to provide information, motivate colleagues and
    to ensure that internal administration needs are met.
    
  • Communicate continuously with employees and provide
    feedback on the progress of the initiative.
    
  • The charities will provide the company with feedback
    on how the funds raised are spent.
    

  The Giving Organisation's proprietary communication system
  can administer and drive the above process electronically,
  effectively and free of charge
  

• Invoice Rounding and Giving
  - Learn more
  - How does it work?
  - Who can participate?
  
  

  Learn more

  Invoice Giving works in the same way as Payroll Giving, but
  allows companies to facilitate small amount giving through
  their suppliers and not their employees.

  We believe it is everybody’s responsibility to do business in
  a Social Responsible way.  Invoice Giving is the easy way
  where business-to-business transactions can automatically
  and electronically donate small amounts, which will combine
  to create substantial donations.
  
  

  How does it work

  Take a tour – link

  It really is simple.  Invoice Giving is the way in which The
  Giving Organisation facilitates giving by your suppliers.  It is
  administered outside of your financial systems and place no
  administration burden on the company.

  To find out more or join e-mail invoice@zerohero.org.

  Who can participate?

  All South African businesses can introduce Invoice Giving to
  their suppliers.  Remember, even small companies can
  participate.  Their suppliers can then introduce it forward to
  their suppliers – creating a network of business-to-business
  donations.

  
  

• Rounding of small change
  - Learn more
  - How does it work?
  - Who can participate?
  
  Learn more:
  Did you know that your small change can create miracles?
  Yes, your nuisance small change, when combined and
  multiplied with those of millions of other consumers can
  make all the difference.
  

  The Zero Hero makes it all possible to voluntary make a
  decision when shopping to round your account or bill to the
  next R1, giving anything from 1c to an amount never
  exceeding 99c to good causes.

  How does it work?
  Most of us are not even aware that certain retailers are
  already rounding down our bills to give us 5c change
  instead of the expected 1c, given the 99c price tag.

  Each and every time you shop at a retail store supporting
  The Giving Organisation, you will be requested at the till
  point whether or not you would like to be a Zero Hero. 
  “Sir / Madam, would you like to be a Zero Hero?”.  By
  answering Yes, you will be authorizing the cashier to round
  your TOTAL bill to the next R1 and electronically allocate the
  small change portion, from as little as 1c to an amount that
  can never exceed 99c to Charity.  You become a Hero by
  Rounding to the next Zero!  It has Zero impact on your
  live, but Hero Consequences!

For example:
You buy a coke, a chocolate and a few other products
and the total amount of your bill is R9.95.  By answering
YES to Zero Hero, your total bill is rounded up to R10.00
and you give a 5c donation to charity.

It really is that simple!  Zero Hero Rounding is easy,
electronic and safe! If you say NO – it is business as
usual.

From a technical perspective, the process can be
initiated by the cashier or the customer. Initiated by the
Retailer: Ask a question at till point. 

Initiated by the customer: The customer presents a
branded (Retailer or generic) loyalty card or credit /
debit card (Zero Hero card), which facilitates the
transaction.

Who can participate?
All of us can make a difference.  What makes Zero hero
Giving truly unique is that it combines small change, so
small that it has no impact (apart from frustration and
unnecessary filling your purse) on your live, combines it
electronically and multiplies it with other donations to make
a BIG difference.

For rounding to be made available to the public we
however need retailers and other trading business, big or
small to allow their customers to round their small change. 
We need these companies to facilitate their transactions
through their Point of Sales.

Rounding of small change will launch early 2008 and we will
keep you posted where you can round your small change
for charity.

We are however actively looking for any retail
operation to support the Zero hero project. For more
information or details, please e-mail retail@zerohero.org.
Thank you for caring

• Rounding of monthly statements
  - Learn more
  - How does it work?
  - Who can participate?
  
  Learn more
  Rounding of statements has been implemented successfully
  internationally especially as far as utility and other monthly
  bill statements are concerned.  It works similar to rounding
  in a retail and trading space, but the customer gives
  approval once off and the rounding takes place once a
  month per his / her account statement.
  

  A mass scale implementation in respect of a variety of
  industries and even any business where monthly
  statements are issued, is sadly lacking in South Africa and
  abroad.
  
  How does it work?
  The client is asked to give permission and choose to round
  his / her monthly account statement to the nearest R1, R5,
  R10 and donate the difference to good causes.  Approval is
  obtained once-off and the client also selects which charity
  projects he / she would like The Giving Organisation to
  support in future.
  
  It’s simple, seamless and electronic.

  Who can participate?
  Every business that issues monthly account statements
  can participate Contact us at and we will discuss how we
  turn your monthly statements into an effective collection
  method for good causes.
  

• Rounding of debit and credit card transactions
  

  The Giving Organisation is currently in talks with The South
  African Banking Association to introduce this exciting initiative
  at industry level, involving all major South African banks.

  
  

• Internet Giving
  - Learn more
  - How does it work?
  - Who can participate?
  
  Learn more
  

  The principal of rounding for Good Causes in respect of the
  internet remains the same, but it is however much easier to
  implement and facilitate.  AT the same time a fixed donation
  of R1 can be added to the basket instead of applying the
  rounding principle.

• In addition, critical issues such as time at the till and training
  of staff members at POS to ask questions are not applicable.
  
  How does it work?
  
  The process works as follows:

• Purchases on internet is done as per usual and the virtual
  shopping basked is filled with products.
  
  
• Just before the payment option is presented to the customer
  a pop-up screen appears asking him / her :” Do you want to
  be a Zero Hero™?” accompanied by “read more if you want
  to make a real difference”.
  
  
• An affirmative click rounds the total transaction value to the
  next R1, R5 … (option of consumer.)
  
  
• As an alternative a fixed donation amount is added to the
  basket.
  
  
• The facility also exists, which will allow the consumer to
  chose a Good Cause from a drop down list.
  
  
• Another option is to build automatic rounding into the profile
  of the customer when he / she logs onto the website
  and / or set up his / her account.

Who can participate?

All companies involved in any kind of internet or on-line
trading are requested to join us to introduce this initiative.

Please e-mail internet@zerohero to register or to
obtain more information.

• Product Giving
  - Learn more
  - How does it work?
  - Who can participate?
  
  Learn more
  

  Product Giving has been around for a long time and is also
  part of the easy way to give suite presented by the Zero hero

  This option allows big suppliers such as Coke, SAB, etc. to
  include a fixed donation amount as part of the cost of their
  products, which is donated monthly to charity for each and
  every product sold.
  
  How does it work?
  A few options exist:

  • The donation is absorbed by the main supplier.
  • The donation is absorbed by the Retailer.
  • The donation is absorbed by the customer.
  • A combination of the above.
• One of the main advantages of this method of fundraising is
  that it has been tried and tested before.  In addition, no
  changes to POS software is required, since the only changes
  relate to capturing different purchase and sales prices.
  
  
• The specific products will be marked and branded and the
  public will be informed what the funds will be utilised for when
  they purchased the specific Zero Hero™ products.
  
  

  Who can participate?

  We encourage all suppliers of goods and services to
  implement this initiative.  Please e-mail product@zerohero.org
  for more information or if you would like to participate.

  Remember it is easy even for small companies, to build a small
  amount into their prices and donate the difference to charity. 
  It’s easy and makes all the difference.